Data Regulated Industries Archives

If you’re a real estate broker in the Magnolia State, then you’re required to retain your files for three (3) years according to the Mississippi Real Estate Commission. The provide an excellent PDF resource document that explains the MREC License Laws.

We hope that small businesses, especially real estate brokers, use this spring season as a catalyst to start using a completely fool-proof online backup solution.

Here are the top 10 reasons why online backup makes sense for Brokers in Mississippi:

Number 10 – You don’t have a strategy for backing up desktops, laptops or servers.

Not backing up the systems in your office opens your business to liabilities and potential huge losses to your reputation and revenue.

Number 9 – Compliance. Compliance. Compliance.

We’ll keep you compliant so you’ll satisfy the intent of any regulation(s).

Number 8 – You don’t have the time to figure out an in-house solution.

There are too many vendors out there offering software solutions. With www.filetwin.com, you get more than software, you get our unmatched service responsiveness and personalized attention.

Number 7 – You just aren’t willing to compromise security for convenience.

Encryption and our managed service guarantees that your backup is completed properly.

Number 6 – You need a backup solution that you don’t have to monitor constantly.

You can request your backups to run daily, weekly or monthly. We offer continuous backup which runs real-time.

Number 5 – Your IT staff and budget are already overextended.

Stop wasting time and money with external drives, stacks of CDs and other traditional backup methods. This allows your in-house IT resources to be productive in revenue generating activities.

Number 4 – You don’t want to pay for something you aren’t using.

You determine how many computers and how much storage you need and that’s what you pay for.

Number 3 – You’re worried about natural disasters.

If you’re concerned about Mother Nature and that she might disrupt you’re business, then securing your data off site is a prudent decision for any business and you’re continuity plan.

Number 2 – You’re over the headaches that come with backing up remote locations and branch offices.

Now you can make sure that your business continuance plan is working throughout your company.

The Number 1 reason why you need online backup is….

Your IT budget is limited and a simple payment plan is easier to cover right now.

With Filetwin, there is no capital investment for hardware, small upfront costs and no administrative overhead to maintain.

We think these are ten (10) pretty good reasons why you should consider online backup and Filetwin. If you’d like to speak with one of our Backup Specialists in person, please contact us at 1 877 310-2884 and we’d be glad to answer any questions you might have.

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Record Retention News for New Mexico Real Estate Brokers

Today our blog focuses on the State of New Mexico. According to the New Mexico Real Estate Commission if you are a broker in New Mexico, you’re required to retain your records for three (3) years. We always include the actual regulation itself because we know our readers often need to see the actual research itself. So, if you need to see the law, then click on this link http://www.nmcpr.state.nm.us/nmac/parts/title16/16.061.0023.htm and scroll down till you see section 16.61.23.9 on Record Maintenance.

Three years isn’t that bad. Most external hard drives would probably suffice. So what’s the advantage of using an online backup service? And what’s the advantage of using Filetwin? Two good questions, so here’s our answers:

1. Online Backup turns a manual process into an automated process. Right now, you have to remember to do the backup – and this is where most problems stem from – people forget to do the backup and that’s when your files will decide it’s time to get corrupted. With online backup, the process happens automatically. Now, this might not sound like a big deal, but once you get to see the software in action, and see that it does what it’s supposed to do, all your data is safe and you DON’T HAVE TO DO ANYTHING. There are many other virtues to online backup but this is the most popular we keep hearing feedback on.

2. Why Filetwin? Because we focus on regulated businesses. We don’t charge absorbent pricing to help you during an incident of data loss. We’ve hear story after story about low cost online backup providers who, once an incident happens, tried to charge a client $300 to help them restore their data. Ya see – there’s always a catch when a service charges under $10 to safeguard your critical digital files. Would you feel safe if the bank where you stored your jewels locked up the front door with a padlock??

In summary, Filetwin knows your industry. We know how to deal with customers in distress. In fact, we train our Backup Specialists in Escalated Customer Service Strategies so they’ll remain on-the-ball when crisis hits your company or office. To continue this conversation in person, please feel free to contact us at 1 877 310-2884. All of our Backup Specialists are located in the U.S. and we also offer bi-lingual speaking Customer Service Representatives.

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Arizona Department of Real Estate Record Retention Requirements for Brokers

Today, we’re blogging about real estate record retention laws in the state of Arizona. Brokers are required to retain their files for five (5) years in Arizona according to http://www.re.state.az.us/LawBook/LawBook.aspx. Specifically, the Arizona Administrative Code refers to rule R4-28-B1211 which addresses Recordkeeping. In that rule, they refer to A.R.S. § 32-2151.01(A) and (C) which oultines the length of time brokers need to retain files. We’ve provided the specific link to the Arizona State Legislature.

So, now that we’ve provided all the research you’d need to follow through if you’re a broker in Arizona, the next step is to persuade you to try online file backup using Filetwin. There are many providers of online backup service, so why Filetwin? In our humble opinion, here’s why we’re the only solution to your record retention concerns:

1. We focus on regulated industries so we are accutely aware of your needs and concerns. Other backup providers are difficult to communicate with in a time of crisis. We’re a phone call away. Specializing allows us to offer that higher level of service to our customers.

2. Given the above, we’re not the cheapest solution in town, but we are the most reliable service when you’ve run into any kind of data loss.

3. We’ve written a blog on almost every state in the U.S. and are intimately familiar with the real estate industry.

4. Once you’ve backed up your data; it’s accessible anytime and anywhere.

5. Let’s talk implementation – if your office just uses desktops without any servers, then it’s just a matter of installing some software, setting up the days and time you want your backup to take place and then finally choosing the files you want to backup. These 3 easy steps helps you stay compliant and satisfy the intent of the law.

Obviously, talking to someone in person is the next step in the vendor evaluation process, so we invite you to contact us a t 1 877 310-2884 and speak with one of our U.S. based Backup Specialists in person. We look forward to continuing this conversation with you.

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