Today, we focus our real estate broker record-keeping research on the State of Utah. Brokers in Utah are required to maintain records for at least three (3) years according to http://www.rules.utah.gov/publicat/code/r162/r162-02f.htm#E20.

Often these regulations require the broker to keep files at their place of business or have other minor stipulations in regards to storing their records. Filetwin allows you to satisfy the intent of the regulations because your digital assets are backed up on our servers and accessible online through your office computer. Keep in mind that we backup broker dealers regulated through the SEC and they are required to maintain digital records for six (6) years so if you just have half the length to worry about, then Filetwin will server you well.

We created a video to help people understand the flaws with traditional storage media like a hard drive or CD-DVD. Click on this link to check out our video http://www.youtube.com/watch?v=M43reV3ZqJw.

Hopefully, if you’re a broker in Utah, we’ve answered your questions. If you’d like to ask us more questions, you can submit a comment on this blog or call us directly at 1 877 310-2884 and one of our U.S. based Backup Specialists will be pleased to continue this conversation.

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The images we see in the media about Japan are just heart wrenching. The sudden onslaught of Mother Nature is awe inspiring and at times, just surreal. How could anyone have prepared for that? I believe that these types of mega-disasters should teach us, especially those of us that live along the east and west coasts, there is something to be said about implementing prudent business policies that takes care of your business on a daily basis. Your digital assets should be virtual. Digital assets that are kept locally are susceptible to being destroyed in the wake of a natural disaster.

Check out these links about disaster preparedness:

1. http://www.fema.gov/areyouready/

2. http://www6.miami.edu/UMH/CDA/UMH_Main/1,1770,19025-1;20070-3,00.html

3. http://www.ready.gov/business/

Now, the last link above is a great link for small businesses because it gives you a sample Preparedness plan so you don’t have to start from scratch.

When it comes to your data, more and more regulatory bodies are recommending to real estate brokers and securities brokers that they use electronic storage media since it is reliable, cost effective, secure and easily accessible for anywhere in the world.

Our service runs quietly in the background so if you never experience a natural disaster – great, however, if you and your business did go through what the people of New Orleans, Haiti and Japan are going through, at least your data is still available. Look, no one expects a business that just went through a natural disaster to be up and running when there is nothing left of your town, however, people are people and if you don’t eventually get back to your customers in some sort of reasonable time frame, they will have no choice but to start using another product or service.

Virtualize your digital assets now because when disaster strikes; it’ll be too late.

If you’d like to learn more about protecting your digital assets so you never have to worry about their safety and security, please call us at 1 877 310-2884 and one of our U.S. based Backup Specialists will be glad to answer any questions you might have.

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First, we’d like to acknowledge the Japanese people and wish them our blessings through this natural disaster. If you’d like to make a donation to the Japanese tsunami , you can do so through the American Red Cross.

It seems as though we’ve seen an increase in natural disasters – at least from this author’s perspective. So, we researched this to see if the frequency has in fact increased. Check out this link to the United Nations Environment Program (UNEP) which clearly shows the answer as a resounding…YES! For those of you who don’t want to click on the link, we inserted a chart that shows the increase in frequency.

The image speaks for itself, especially the little graph in the bottom right corner which addresses floods. Obviously, the initial emotions in the aftermath of a natural disaster aren’t focused on a person’s business, however, as time passes people do and will wonder about their businesses. If you saw CNN during the Japanese Tsunami, you saw some pretty amazing images of towns being overrun and destroyed by debris. A few days after we saw those images, we thought to ourselves, not much could have survived that. Data stored remotely or in the cloud really is the future for data storage – especially in regions that a prone to natural disasters.

Previously, we’ve written about the statistics concerning businesses affected by natural disaster and their inability to recover afterward because they didn’t have a Business Continuity Plan (BCP). The 2011 Hurricane Season is around the corner and they expect two (2) major hurricanes this year so we are encouraging everyone to take online data backup very seriously because when disaster strikes – it’s too late to react.

If you’d like to speak directly with one of our Backup Specialists about online data backup and online data restoration as a part of your Business Continuity Planning, we’d be happy to continue this discussion in person. Give us a call at 1 877 310-2884. We’re proud that all of our Backup Specialists are located in the U.S.A.

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